InfoShare with ERes: Brief Instructions

InfoShare is a self-service method of sharing documents with UW students, faculty or staff using ERes, the electronic course reserves software.

How to Get Started

• Contact the Reserves staff at HSL hslres@u.washington.edu to discuss the project, including the title and the names of the administrators who have permission to work on the files.
• Get the URL for the project from the Reserves staff.
• Consider copyright and patient confidentiality laws.
  • If you choose to share copyrighted materials you have several options.
    • Create links to UW licensed electronic resources. The UW Libraries have already paid for you to access these materials.
    • Evaluate each reading to see if using it falls under the Fair Use guidelines of the copyright law.
    • Get permission from the copyright owner.
  • Do not post confidential patient information. Even using additional passwording options, the ERes software is not secure enough for confidential patient information.
• Plan the structure of your site. Documents may be organized in a single level of folders or listed individually. In general, folders and documents are interfiled alphabetically by title. However, more customization is possible.
• Add documents.
  • If an electronic document is available:
    • Link to document on the Internet, (follow the instructions at Healthlinks: Linking to Electronic Journals and Individual Articles, or
    • Transfer document from your pc to ERes using its built-in ftp function (e.g., pdf, Excel, Powerpoint, Word documents).
  • If you have hard copy of existing publication:
    • Scan the publication to convert it to pdf and transfer it from your PC to ERes using built-in ftp function, or
    • Use the ERes fax-to-pdf module to add the publication.
  • Create a document on the fly using ERes.
• Publish location of ERes page (URL) or link it to a Web page. Your participants can also search for your page from the ERes search screen at https://eres.lib.washington.edu/.
• Keep your site up-to-date. Pages are automatically archived at the end of each quarter unless you renew them.

General instructions with more details are available.

If you have any questions, please contact Reserves staff at hslres@u.washington.edu or your library liaison.